Last updated on September 18th, 2019 at 10:10 am
Provide an in-depth explanation of the Content Central application. Give detailed descriptions and the benefits it can offer to businesses of all sizes. Also remember to include the list of functions the Content Central applications perform for its users. Approval Processing: Worked up into Content Central a strong application processing engine for preparing and putting through a prescribed procedure empowering you the quantify ability to define an inexhaustible limitless amount of approval operations .
These electronic processes and operations permits you easily engage the steps of a document life cycle by automatically in a reflex manner shifting then through workflow courses that you define determine and specify. Make an addition to one or more users, groups, or document generators to each process, generating stages and steps. Add deadlines, now, antecedents preceding in time, priorities to augment and enhance hold over each stage, promoting and boosting the user to first process higher-priority items regarding operations.
You can generate special stages for peer review and ad-hoc selection of users as documents shift from one stage to another. Alter change modify or enable automated e-mail notifications for both new arrivals and deadlines to alert users when one or more documents demand contiguous strait away attention and care . Whatsoever type of event can begins approval processes, letting in document capture, alterations to field values, or user interaction in a mutual or reciprocal interacting?
Further workflow rules and conventions can be triggered at any stage or action in a process or in the operations, to some extent and degree for the accomplishment of an objective to a particular stage or an approval in favorable manner by the final member. System administrators can privilege to designated assigned denominated users for management responsibilities and obligations over one or more processes and operations. Members of approval processes either give allow to or refuse to accept or acknowledge documents that arrive in their Approval Queue.
The administrative Approval Queue lets managers and administrators view documents at all stages phase and levels and furnishes the power to approve, reject, and remove any documents in view. Furthermore, Content Central asserts preserver and exerts an accomplished everlasting event history for inspecting scrutinizing expected outcome that is intended or that guides your planned actions. Electronic Capture: Content Central accepts files of any kind received incurred prevailed by respective versatile assorted means, including user uploads ; transfer a file or program to a central computer from a smaller computer or a computer at a remote location, e-mail accounts, and network monitoring.
The Catalog Service, which operates and processes in the background backdrop, automatically in a reflex manner, recognizes and distinguishes content as it becomes available and useable by monitoring and supervising specific network folders and e-mail accounts. Users capture data by uploading them or using drag-and-drop features and characteristics of prominent attribute of the operating system. Single files can be indexed furnished rendered and uploaded in one step using an intuitive non-rational interface controls a display for the user (usually on a computer monitor) and that allows the user to interact with the system.
For groups of files, a browser-based drag-and-drop feature permit you drag folders or files from your computer into any approachable and accessible folder in Content Central. To accomplish and consummate the process, configured Folder & File Building rules can mimic and constitute an imitation in you’re presently existing network folder structure system. These rules ascertain newly captured documents will be archived using familiar recognizable naming conventions patterns.
Content Central can capture and process digital images of paper documents from most document scanners, including and allow participation in multifunction devices (copiers, MFPs) and convenient comfortable purposeful desktop scanners. DirectScan™ permits you capture paper documents employing your Web browser and any TWAIN-compliant scanner connected and associated to the desktop computer. The browser-based traits of DirectScan permit off-site document capture, which is not available obtainable in a traditional DMS. Captured documents will be routed to appropriate destinations instantly directly into Content Central for image processing.
The Capture Service, operating and processing in the background back drop, converts changes persuades all scanned images into fully-searchable PDF files for retrieval and recovery. Barcoded documents (Code consisting of a series of vertical bars of variable width that is scanned by a laser; printed on consumer product packages to identify the item for a computer that provides the price and registers inventory information), known as QCards™, can be printed and used as cover sheets to identify recognize as being one or more documents all the way through the scanning process.
QCards help give assistance to ease alleviates capturing large batches of documents by allowing admitting you to scan hundreds of pages in a single session employing one or more document scanners in your office or cubicle. Content Central can also import scanned images of documents (TIFF, PDF, JPEG, BMP, GIF, and PNG) that have been antecedently scanned and hived away stored in network folders. Furthermore, Java-based applets (A Java application; an application program that uses the client’s web browser to provide an user interface) exist for select special multifunction devices for multi tasking purposes.
Collaboration in Content Central focuses on the Work Queue. Each user’s Work Queue can contains compose and control one or more items of importance and worthy of note that other users may also have in common apportion. With conceded yielded granted authorized permission, you can impart and add documents and other content to the Work Queue of one or more users and groups in Content Central. Users can also add documents to their own Work Queue. Optional breathing out expiration dates can be fixed and defined to prevent and safeguard items from staying in Work Queues for too much.
After required commanded expected operations have been successfully completed, users can either remove bump off or move actuate documents out of their Work Queue. When collaboration act of working jointly activities of any specific behavior and actions involve connect closely blue-penciling everything that is included in a collection and that is held or included in something content, items can be checked ascertained out before they are edited, and checked in when edits have been successfully completed, assuring ensuring and ascertaining two users do not make changes at the same instant simultaneously.